Think about the features, security and customer service your company requires when choosing a supplier of a board portal. Make sure the provider can be able to meet your budget, particularly if it includes additional fees for data storage, adding groups and committees and ongoing training, mobile applications, and reports.
Seek out an intuitive interface, and complete training and onboarding to ensure maximum user adoption and lessen the learning curve. After implementation, you are able to examine the portal’s performance by tracking the usage rate and asking for feedback from users.
The best boards portals offer the full range of features that support good governance and enhance document management. These include powerful search and discovery tools to provide fast access to board-related documents. They also offer version control and audit trails for secure communication, enabling committees and boards to track changes and keep a consistent file history.
A well-designed board portal helps improve the meeting experience and improves collaboration between directors, even when they’re not all in the same room. For instance the board management app allows directors to review documents in advance, schedule meetings weeks ahead, and improve attendance using simple-to-use video conferencing tools that can be accessed on any device.
A quality board solution will offer an extensive degree of customization and scalability. This gives organizations the ability to customize the portal to suit their specific needs. It could, for instance allow users to add or remove committees and groups, change branding and integrate with existing systems. Additionally, it offers various authentication methods, such as single sign-on with your preferred SSO platform and multiple methods to secure sensitive data including 256-bit AES encryption and GDPR compliance.